The Chapter Secretary plays a vital role in maintaining the smooth operation and historical record of our chapter. This position involves managing all official communications, from notifying members of meetings to recording and distributing meeting minutes. The Secretary also acts as the chapter’s archivist, maintaining official documents like by-laws and standing rules, and overseeing the collection and printing of the Annual Report.
Responsibilities of the Chapter Secretary:
a) Give notice of all Executive Board and Chapter meetings.
b) Record and keep minutes of all Executive Board and Chapter meetings and distribute said minutes to Executive Board and other appropriate persons.
c) Keep and maintain the official documents of the Chapter including the Chapter By-Laws and Standing Rules.
d) Conduct the correspondence of the Chapter.
e) Be responsible for the keeping of any correspondence, records, and papers significant to the Chapter.
f) Be responsible for the collection of the committee reports and the printing of the Chapter Annual Report. The Annual Report includes:
1) Minutes of the preceding Annual and special Chapter meetings
2) All motions passed by the Executive Board since the preceding Annual Report.
g) Be responsible for overseeing the activities of the archivist.
The Chapter Secretary is also responsible for the duties outlined in Article IV, Section 7.0, of the Standing Rules.
Our Executive Board members are elected annually at the December dinner. The Executive Board convenes virtually on the first Thursday of every month. If you’re interested in becoming the Vice-Chair, please contact us via our Contact Form!
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